FAQs | Vibrant Events Co

Wedding Coordination FAQ

What does a wedding coordinator do?

A wedding coordinator ensures your big day runs smoothly by managing the timeline, vendors, and last-minute details so you can enjoy your celebration stress-free.

How is a wedding coordinator different from a wedding planner?

A wedding planner helps with planning from start to finish, while a coordinator steps in closer to the wedding date to finalize details and oversee the day.

When should we book a wedding coordinator?

It’s best to book a coordinator at least 3–6 months before your wedding, but we also offer last-minute coordination if needed.

Do you offer full-service planning or just coordination?

We specialize in wedding coordination but can provide partial planning services upon request.

Will you be present on the wedding day?

Yes! Your coordinator will be onsite from setup to the end of the event to ensure everything runs smoothly.

Can you help with vendor recommendations?

Absolutely! We can connect you with trusted vendors that fit your style and budget.

How do we communicate leading up to the wedding?

We’ll have scheduled check-ins via email, phone, or video calls to keep everything on track.

What is the Master Planner?

Our Master Planner is an incredible tool to help plan and organize your wedding! It is a wedding planner in a spreadsheet!

What’s the booking process?

Simply fill out our inquiry form, and we’ll schedule a consultation to discuss your needs. Once you're ready, we’ll secure your date with a signed contract and deposit.

Can you help with rehearsal coordination?

Yes! We offer rehearsal coordination to ensure your wedding party knows their roles and the ceremony runs smoothly.

What happens if something goes wrong on the wedding day?

Our team is prepared for any situation and will handle any issues discreetly so you can enjoy your day worry-free.

Do you offer custom packages?

Yes! We can tailor our coordination services to fit your specific needs and wedding size.